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Lead follow-up for HVAC companies.

When the AC stops, homeowners call the next company if nobody picks up. We set up follow-up that runs on its own: a text back when you miss a call, a fast reply to new requests, and reminders on estimates that went quiet.

Book a free 20-min call

Prefer to talk? Call +1 645 241 6547

Sound familiar?

Signs HVAC leads are slipping away

  • Calls go to voicemail while your techs are on jobs.
  • After-hours calls wait until the next morning.
  • Estimates go out and nobody follows up.
  • You can't tell how many calls you missed last month.

What we do

What we set up

  • Missed-call text back

    When you miss a call, the homeowner gets a short text from your company within a minute, so they don't call the next contractor.

  • After-hours replies

    Calls and web requests after hours get a reply that says when you'll call back, and how to reach you in an emergency.

  • Estimate follow-up

    Open estimates get polite reminders on a schedule you choose. They stop as soon as the customer replies.

  • A simple weekly view

    How many calls came in, how many were missed, and which estimates are still open.

We connect to the tools you already use, like ServiceTitan, Housecall Pro, Jobber or your phone system, through their official integrations where they exist.

How much revenue is at risk?

Put in your own numbers to see roughly what missed calls and quiet estimates could cost you.

Revenue at risk per month

$3,600

Revenue at risk per year

$43,200

These are estimates, not a guarantee of recovered revenue.

Example

A missed call in July that still becomes a job

One common flow for an HVAC company.

  1. 1

    A homeowner's AC stops working, and they call while your whole team is out.

  2. 2

    Within a minute, they get a text from your company asking what's going on.

  3. 3

    Their reply and number go into your CRM as a new lead.

  4. 4

    Your dispatcher calls back with the details already in front of them.

  5. 5

    If the estimate gets no answer, a reminder goes out a few days later.

Illustrative example, not a specific client project.

What it costs

  • Part of Automate

    From

    $3,500

    Fixed price, agreed before we start. Small, well-defined projects can skip the audit.

    See Automate

Bigger setups, like several locations or custom reporting, are Automate projects.

Phone, texting and software fees are billed by the vendor or itemized in your proposal.

FAQ

Common questions

Will I need to change my phone number?
Usually not. It depends on your phone provider, and we check that on the free call.
Does it work with ServiceTitan, Housecall Pro or Jobber?
Often, yes, through their official integrations. We confirm what's possible for your setup before you commit.
Does it work after hours?
Yes. You decide what after-hours callers get, including how to reach you in an emergency.
Is this an AI answering service?
Not by default. Most of it is texts, reminders and tracking around your team, and your people still talk to the customer. We only add AI where it clearly helps.
Do customers need to opt in to texts?
Text messaging has consent rules. We set it up to follow them and explain what's required for your business.
Will this bring us new leads?
No. It helps you book more of the calls and requests you already get.

Prefer we reach out?

Tell us a bit about your HVAC company and how leads reach you today. We'll get back to you to schedule a free 20-minute call.

lockNo spam. We'll only contact you about your inquiry.

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