Stop Losing Good Leads After the Phone Rings
Your company may already be generating enough opportunities to grow. The problem is that some of those opportunities disappear between the first call and the booked job.
Kranbos builds customized lead recovery systems for HVAC companies. We help you respond to missed calls, follow up on open estimates, re-engage older leads, and understand what happens to every opportunity entering your business.
Prefer to talk? Call 305-330-4053
- callHomeowner calls
- phone_missedCall is missed
- smsImmediate text response
- notifications_activeTeam receives lead
- forumFollow-up continues
- event_availableJob booked
Your Marketing May Be Working. Your Follow-Up May Be Where the Revenue Disappears.
Homeowners rarely wait patiently when their air conditioner stops working. When a call goes unanswered or an estimate receives no follow-up, the customer can move on to another contractor before your team has another opportunity to respond.
Lead leakage commonly happens when:
Your office is handling multiple calls at once
A customer calls after business hours
Technicians receive inquiries while they are in the field
Web leads arrive in an inbox that is not checked immediately
Estimates remain open without a consistent follow-up process
Older leads and past customers are never contacted again
No one can clearly see which opportunities were contacted, booked, or lost
Kranbos helps you create a reliable recovery process around those moments.
How Much Opportunity Is Slipping Through?
A missed opportunity does not always look like a lost lead.
It may be an unanswered phone call, an estimate that went quiet, a customer who asked to be called later, or a web inquiry that never reached the right person.
These figures are estimates for planning purposes only — not a guarantee of recovered revenue.
A Recovery System Built Around the Way Your Company Already Works
Missed-Call Recovery
When your company cannot answer a call, the caller can receive a fast, branded text acknowledging the call and offering a clear next step.
Estimate Follow-Up
Open estimates can receive timely, consistent follow-up without relying entirely on someone remembering to send another message.
Lead Reactivation
Older inquiries and past customers can be organized into relevant reactivation campaigns based on their history and service needs.
Call and Source Tracking
Understand where calls originate, when they go unanswered, and what happens after the initial inquiry.
Pipeline Visibility
Give your team a clearer view of new, contacted, quoted, recovered, booked, and lost opportunities.
How Kranbos Builds Your Lead Recovery System
Find the leaks
We review how your company currently handles inbound calls, web inquiries, estimates, follow-up, and lead handoffs. We identify where opportunities are slowing down or disappearing.
Build the recovery process
We configure the workflows, tracking, messaging, routing, notifications, and integrations needed to support your team.
Measure and improve
We monitor how the system performs and identify opportunities to improve response time, customer engagement, staff handoffs, and reporting.
Where practical, Kranbos works with your existing systems rather than automatically forcing a full software replacement.
What Your Lead Recovery Setup Can Include
Depending on the client's existing systems and needs, the setup may include:
- check_circleLead-flow and missed-opportunity audit
- check_circleCall tracking and routing configuration
- check_circleMissed-call text-back
- check_circleTwo-way customer texting
- check_circleAfter-hours response workflows
- check_circleEstimate follow-up sequences
- check_circleLead-status and pipeline setup
- check_circleStaff alerts and assignment rules
- check_circleMessage and response templates
- check_circleReporting and attribution dashboard
- check_circleTeam training and documentation
- check_circleInitial testing and optimization
Lead Recovery Setup Starts at $3,500
Final pricing depends on call volume, number of locations, existing systems, integrations, and the recovery workflows your company requires.
Third-party software, phone service, messaging, CRM, and usage-based subscriptions are billed separately. All expected costs will be reviewed before implementation.
Request a Custom AssessmentDesigned for HVAC Companies With Leads Already Coming In
- check_circleYou have a consistent flow of inbound calls or estimate requests
- check_circleYour team cannot answer every call immediately
- check_circleYou invest in Google Ads, Local Services Ads, SEO, referrals, or direct mail
- check_circleSome estimates go quiet after the initial appointment
- check_circleLead information is spread across different tools
- check_circleYou cannot easily see which leads received proper follow-up
- check_circleYou want more value from your current demand before increasing advertising spend
This is not primarily a lead-generation service. It is a system for helping your company convert more of the opportunities it already receives.
What We Measure
A recovery system should create visibility, not just send automated messages.
Depending on the systems available, reporting may include:
The goal is to give you a clearer picture of how leads are handled and where the biggest opportunities for improvement remain.
Before and After Lead Recovery
Without a Recovery System
- cancelMissed calls reach voicemail
- cancelEstimates depend on someone remembering to follow up
- cancelLead information is scattered across phones, inboxes, and spreadsheets
- cancelMarketing creates inquiries, but the final outcome is unclear
- cancelOwners and managers have to assume follow-up happened
With a Recovery System
- check_circleMissed callers receive a clear and timely response
- check_circleFollow-up occurs through an organized process
- check_circleOpportunities are assigned and visible
- check_circleCalls and outcomes can be connected more clearly
- check_circleOwners and managers can see where leads stand
Frequently Asked Questions
Before You Spend More to Generate Leads, Find Out What Is Happening to the Ones You Already Have.
We'll review how calls and estimates move through your business, identify likely recovery opportunities, and show you what a practical system could look like.
Prefer to talk? Call 305-330-4053
Request Your Lead Recovery Audit
Tell us a bit about your HVAC company and how leads reach you today. We'll review your situation and follow up with next steps.